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Creating an invoice

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Creating an accurate commercial invoice for goods being exported can help smooth the customs process and save time. Here a few tips on how to do it

How to Prepare Invoices

  • If you send shipments that must be declared to Customs you are required to complete a commercial or pro-forma invoice detailing the contents and value of that shipment
  • To make things easier for you we have prepared a blank master invoice, which can be downloaded and printed on to your letter headed paper Invoice template [link to document download]
  • Describing the goods as accurately as possible is essential for Customs and airline security. Poorly described shipments can be detained for further examination by Customs
  • Value – this is critical for Customs - insert at least the replacement value (in pounds sterling) of the goods you are sending. Reason for export – state reason for export, eg; sale, sample review, temporary export for repair etc.
  • Customs code – this is optional. If you have a Customs commodity code for the goods you are sending, please include it. Shippers VAT No. – If you don’t have a VAT number print "UNREG". If you are a private shipper print "PR"
  • Use block capitals to avoid delays at Customs and you’ll need five copies, each signed with a blue pen
  • The above is not required for shipments to EU member countries

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